These questions generally require you to
address a specific person, situation and purpose. Few examples include:
Writing a letter to Bank Manager asking for
Closure of account (formal)
Format:
§ The letter should have the writer’s information (address etc.)
and the date. This informs the recipient of the letter when and where the
letter was drafted by you. Also this gives a reference to the reader in case he
plans to reply to your letter. The commonly accepted position of the heading is
at the top-left or right corner.
§ The address should be in short lines at the corner, each line
beginning exactly from under the previous line. Each line should end with a
comma and the last line with a full-stop. It is essential to mention the date
at the end. E.g.: 6th June, 2014.In a formal letter, below the writer’s address, you are supposed to
write the recipient’s address.
Example:
To,
Mr. XYZ,
Sr. Manager at SBI,
XYZ Branch,
City – (pincode).
§ This should be followed by a subject line. It is absolutely imperative to write a
subject in formal letters only.
§ An initial greeting or Salutation to the receiver of the
letter: This contains the greeting to the reader. For e.g., if it’s a letter to
your Brother it will "Dear Brother", if it’s an official letter to a
bank manager it will be "Respected Sir" or "Dear Sir". The
Salutation will be present below the heading.
§ The body of the letter which communicates the message: This
is the main content of the letter, conveying the message to the reader. The
style of writing will depend on the type of letter (More of which is given
below).
(i) It’s important to split the body of long letters to smaller paragraphs. Each paragraph can address one small portion of the body. For e.g., the first paragraph might contain the background of the letter, the 2nd the course of action intended, and a final closing paragraph.
(ii) Try to avoid long sentences. Be clear and concise in your letter.
(iii) Do not leave room for ambiguity. Try to be as complete as possible.
(iv) Be careful with punctuation. A wrong punctuation mark can change the meaning and tone of the letter.
(i) It’s important to split the body of long letters to smaller paragraphs. Each paragraph can address one small portion of the body. For e.g., the first paragraph might contain the background of the letter, the 2nd the course of action intended, and a final closing paragraph.
(ii) Try to avoid long sentences. Be clear and concise in your letter.
(iii) Do not leave room for ambiguity. Try to be as complete as possible.
(iv) Be careful with punctuation. A wrong punctuation mark can change the meaning and tone of the letter.
§ The courteous ending
and Signature: On completing the body, it is important to have a courteous
leave taking. These include "Yours Sincerely", "Yours
faithfully" etc. This is present on the right/left corner below the body
of the letter. Please make sure that the ending starts with a Capital Case
alphabet. Below this, a placeholder for your name is present.
please post a few samples as soon as possible!!!
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